You
know what we mean. You've put in lots of long, hard hours. And your
office finally reflects that. But your office is valuable real estate,
and every square foot of that office should be working at maximum
productivity to help you pay it off! Storage of boxes or cabinets
of old paper files doesn't generate much of a return.
Engineering
the Productive Office
There are many dead spaces lurking
in your office which can be identified and put to more productive
use - sometimes enough space to add another exam room, a lab or
radiology center! And there are many options for upgrading this
valuable space:
Space-Efficient
and High Density Filing Systems
Chances are chart filing, paper circulation and office workflow
were only afterthoughts to the designer who planned your office.
His focus was on patient flow and the healthcare interface. QBS
can frequently free space by redesigning filing and storage areas
to better suit the need and at the same time improve office functionality.
Extra-Office
Storage
Use prime space only for today's needs. If it's not required this
week does it really have to be on-site? Consider limiting prime
space use to prime functions. QBS Office Xtensiontm
stores semi-active or inactive patient charts and supplies purchased
in bulk in our facility and delivers them to your office on demand.
Scanning
Patient Charts
Converting medical documents to an electronic digital format and
storing them in a computer CPU is a dramatic way to free floor space.
Imagine the patient file room contained on a single computer CPU!
Patient Chart scanning is a cost-effective way to automate the system
without requiring information templates or changing the look of
the documents. Also, the scanned chart can serve as a single flexible
repository for all the patient related paper that flows around the
office, whether it's generated from within the office, or from outside
(such as lab results and referral letters). Because the imaged patient
record can be simultaneously accessed by multiple users it provides
a basis for improving office work flow and is a frequent early step
in transitioning to a full EMR system.
Upgrading
to Full EMR
A practice with a fully implemented Electronic Medical Records System
will require much less office space than a comparable paper driven
practice. Additionally, EMR provides the capability to improve the
quality of care, reduce office chaos, improve profitability (by
reducing paperwork time and improving coding captures) and minimize
those long late-night hours at the office.
Caught
in the Cycle?
Most medical practices follow a particular space/growth cycle. It
starts with a larger office than needed to allow for growth, but
the unused space eats up the profits. Growth eventually fills the
office and the higher revenue makes it cost efficient. And then
the process is repeated, creating a pattern of unprofitable valleys
on the practice's balance sheet. Break the cycle by reassessing
your space efficiency - add another exam room, lab or radiology
center without the expense of a move or the higher cost of more
space!
Is
your office space less than 100% productive? Ask QBS for a free
space survey to diagnose critical issues determine problem impact
and develop options. Call QBS today at (419) 693-2444. Or email
us at qbs@qbsohio.com.
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