Like
to Increase Your Practice Profitability?
Start
with Getting Overhead Costs Under Control!
And
the place to begin is with records management and storage. Over
time, record storage systems get bloated and bogged down, taking
up lots of valuable real estate in your office and slowing the retrieval
process to a crawl. QBS has a number of options to make your system
more efficient and less costly:
Electronic
Medical Records (EMR)
The gold standard of records management and office productivity,
of course, is EMR. Nothing
makes more sense than Healthmatics Electronic Medical Records
System and Healthmatics Ntierprise Practice Management System.
Healthmatics is flexible, including the ability to customize templates
and make fast tracks for each specific caregiver. This system offers
a complete package of electronic records and communications management,
including lab connectivity, fax module, E&M coder and intra-office
email. And the system encompasses nearly every patient-oriented
process in the practice. Training and start-up is simplified because
it's seamlessly integrated with Microsoft Office Suite products.
But
EMR isa big step, affecting virtually every task in your office.
Because of the interdependency and interrelationship of most tasks
it's easier to suggest a sweeping change than to look at a step
by step approach to improvement. But if you aren't ready for the
big step toward EMR what can you do?
Improvements
in Paper Systems
Often simple changes can lead to big improvements. An example: color
coded labels and bar code tracking. These are the heart
of managing and controlling information in paper format, and often
an improvement opportunity. QBS Color Bar label designs with color
coding and bar coding can reduce the time spent searching for charts
and documents by as much as 90%. You can print the labels in your
office and QBS can provide assistance in any necessary conversion.
High
Efficiency, High-Density Filing Systems
Let's face it, storing and retrieving files are the first and last
steps in most office tasks. If you were able to improve your storage
system, even a little, you could expect significant improvement
in performance and productivity. QBS offers a wide array of file
storage systems, all of which are less expensive and require less
space than file cabinets. The system that's right for you depends
upon needed patient chart file capacity and frequency of file retrieval.
QBS can provide systems that triple filing productivity and reduce
space needs up to 80%.
Off-Site
Storage
If your files are overrunning your storage space, QBS Office
Xtensiontm can free up your storage
space to be more productive. We'll store semi-active and inactive
patient charts in our facility and deliver them to you individually
and quickly as needed. This can also be done with office and medical
supplies purchased in bulk.
Scanning
Patient Charts
Converting medical documents to an electronic digital format and
storing them in a computer CPU is a dramatic way to free floor space.
Imagine the patient file room contained on a single computer CPU!
Patient Chart scanning is a cost-effective way to automate the system
without requiring information templates or changing the look of
the documents. Also, the scanned chart can serve as a single flexible
repository for all the patient related paper that flows around the
office, whether it's generated from within the office, or from outside
(such as lab results and referral letters). Because the imaged patient
record can be simultaneously accessed by multiple users it provides
a basis for improving office work flow and is a frequent early step
in transitioning to a full EMR system.
Electronic
Modules
There are a number of electronic modules which can be implemented
idividually without full EMR to target specific problems in records
management. These can also lay the groundwork for a future full
conversion when you're ready.
If
the practice diagnosis finds rising billing costs and increasing
lost charges, updating practice management software may be in order.
QBS recommends Allscripts Healthmatics Ntierprise practice
management system as a best solution. It provides fast and accurate
reporting, has a reputation for improving paid claims, is easy to
use, integrates seamlessly with Microsoft Office Suite products
and is a natural step towards a fully operational paperless office.
Depending
upon the diagnosis, Smeadlink Workflow Systems may be a solution
to improve profitability when several employees need quick access
to the same information to perform their tasks, regardless of the
medium it is stored on. Its use can streamline processing of many
critical tasks, enable smooth execution of multi-step processes,
eliminate productivity gaps caused by waiting for documents and
also monitor work activity.
Smeadlink
Librarian is a likely component in the solution for profitability
improvement enabling the management of records from all media types
used in your office. Like any good librarian, it quickly finds what
you are looking for and brings it to you, regardless of where it's
stored. Imaged records, host computer data, emails and faxes are
all displayed from the same viewer.
QBS
Can Do It
QBS can assist you, beginning with an analysis of current operations,
in diagnosing problems and developing a step-by step plan for improvement,
which can become a road map to the eventual conversion to a paperless
EMR office.
Call QBS today at (419) 693-2444. Or email us at qbs@qbsohio.com.
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